VENDOR FAQ'S

VENDOR INFORMATION

Yoga Fun Day is a one day, family friendly, wellness event with over 40+ classes in yoga, meditation, dance and unlimited workshops on healthy living, mindfulness, anti aging skincare secrets and more.   Kids under 12 are FREE!  General Admission to the Yoga Marketplace is FREE.  

This year’s Yoga Fun Day is expected to be our biggest yet, with an anticipated 2,000 visitors over this one-day event. As a vendor you can expect a generous amount of foot traffic from an aflluent demographic of mainly women with disposable income.

YOGA FUN DAY FAQ’S

LOCATION

The event will be located at the Santa Clara Convention Center in Santa Clara, CA.

MARKETPLACE HOURS

The Marketplace.  Sunday, September 30th, 2018 from 10:00 A.M to 6:00 P.M. Final classes and workshops will end around 7:30 PM.

VENDOR SETUP

Set up is on Sunday, September 30th, 2018, from 6:00 A.M. to 10:00 A.M. All booths must be set up and ready to go by Sunday, September 30th, at 10:00 A.M. If you have special needs please contact our Sales Team and make arrangements.  Vendors can park for FREE in the Santa Clara Convention Center Parking Garage on the 2nd Floor.  The second floor has a ramp and entrance to the convention center and we will be in The Atrium on the 2nd floor.

COSTS

  • 10X10 Booths start at $699, (1) 6 foot table, two chairs.
  • 10X20 Booths start at $999, (2) 6 foot table, two chairs.
  • Inside Prime Vendor Space – Your Own Room app 1500 sqft – $1500 (Only Two Spots) (3) 6 foot tables, two chairs.
  • Concession Vendors – please email yogafunday@gmail.com for more information.
  • Emerging Small Business Section (Only 6 spots) – $300 (1) 6 foot table, two chairs.

THE VENDOR MEDIA KIT

The vendor media kit, which can be downloaded below, includes all of the required forms and everything you need to know about becoming a vendor at Yoga Fun Day.

WHAT IS INCLUDED IN MY BOOTH?

Each 10×10 exhibitor booth includes one 6-ft table with a black tablecloth and two chairs.  If you require additional tables they are $50.00 each. Please make prior arrangements with the Yoga Fun Day Sales Team and/or bring your own tables to the event. If you need pipe and drape please coordinate in advance.  If you need electricity or wifi please order in advance as it is not supplied in our basic booth packages and must be ordered via the Conference Center team and has an additional cost.  If you want a professional booth setup the conference center can help you coordinate these details.

HOW DO I SIGN UP MY STAFF?

We provide up to 4 vendor marketplace badges/wristlets and they are available during load-in at The Yoga Fun Day Registration Table.

WHAT IS THE DUE DATE FOR THE FINAL PAYMENT?

Most of our vendors pay in full when they complete the contract and fill out their credit card authorization form.  However, if you need to set up payments contact our team to make arrangements.  Final payments are due 30 days prior to the start of the event.  However, please note we can not advertise your company if we do not have a signed contract with initial deposit and or payment in full via a credit card.
 

HOW MANY YOGA FUN DAY TICKETS DO VENDORS RECEIVE?

10 FREE tickets for Emerging Vendors
20 FREE tickets for Vendors with a 10 X 10 Booth
30 FREE tickets for Vendors with a 10 X 20 Booth

WHERE ARE OUR TICKETS?

Yoga Fun Day strives to be a green company and do our part to save the environment for future generations.  Thus, our tickets are all digital and online. We do not have paper tickets.  Once you are signed up as a vendor we will send you a video link on how to redeem your tickets for Yoga Fun Day.

HOW DO YOU MARKET THE EVENT?

Including but not limited to the following: social marketing including (Facebook & Instagram), PR firm, and digital marketing campaigns per city.  We have over 10,000 followers online, national press etc.

CAN WE GIVE OUT FOOD OR DRINK SAMPLES OF OUR PRODUCTS?

Yes, however you must go through the Convention Center and follow the  Health Department standards and guidelines before giving away food or drink samples.  Additional fees and or permits may be required.
 

EXPECTATIONS

Vendors are expected to attend the entire duration of the event. If there are health reasons or an emergency preventing you from attending, please contact Lizzie, Sales and Marketing Director, as soon as possible. A vendor that is a no show/no call is not acceptable, as an absence will disrupt the planned layout and appearance of the event.

  • All vendors need to be set up and ready to go by 10 AM.
  • All vendors are expected to stay for the entire duration of the event and not break down their tents or tables until the end of the event. This rule is applicable even if you exhaust your inventory. Failure to comply will result in exclusion from future events or an additional deposit.
  • We encourage you to have samples, participate in the social media drawings per hour and interact with our attendees.
  • We strongly encourage you to donate something to the VIP goodie bag to represent your brand for these attendees.  Please coordinate in advance.

INSURANCE/LIABILITY

Each person working the tent/booth for vendors is required to sign the Indemnification and Waiver of Liability Agreement that is found on our website before the event.

VENDOR TENTS

For aesthetic purposes and to provide a uniformed look throughout the event, we require vendors to utilize our 10’x10’ white peak tents. Inside vendors are not required to have a tent.  Possible exceptions could be made for vendors who provide a tent that matches the overall theme of the event. Vendors are not permitted to use their own tents without prior approval from the Yoga Fun Day team.  Please note, that it may be windy and or rain on the day of Yoga Fun Day. Be prepared with a wind jacket, and set up your tent so items don’t fall over or blow away and be prepared to secure your items firmly to the ground in case of windy conditions and or rain.  

VENDOR SPACE LOCATION

All vendors must fill out all of the paperwork and submit payment to be included in Yoga Fun Day.  We can not guarantee a space if you do not sign the contract and or fill out your credit card authorization form.  We can not put you on our website or advertise your company via social media if we have not received a signed contract and payment.  We must have final payment 30 days before the event.  We will supply a vendor site location map as we get closer to the event.

Location placement will be assigned by the Yoga Fun Day Sales Team. First come first serve basis for the event location vendor booth/tent.

 

IS ELECTRICITY EXTRA?

Yes, electricity is extra (it is provided by the Convention Center) and usually ranges between $80-$120 per outlet.
IS THERE WIFI?
The WIFI works in the common areas of the Convention Center.  If you need WIFI at your booth or another location you can purchase it for the day via the Convention Center.